---
title: "Import actual cost from approved timesheets"
url: "https://help.altus.pro/nl/article/import-actual-cost-from-approved-timesheets"
language: "nl"
last_updated: "2026-06-02T06:08:07.096Z"
---

# Import actual cost from approved timesheets

Altus allows you to import **actual labour costs from approved timesheets** directly into the **Financials** section of a project.

This ensures alignment between:

-   **Resource effort (timesheets)**
-   **Financial actuals (cost reporting)**

Using this functionality helps maintain accurate reporting for:

-   Budget vs Forecast vs Actual
-   Cost tracking across time and financial categories

For more details on how time-based data is synchronised into financials, refer to:  
[https://docs.altus.pro/products/AltusPPM/Configuration/Resources/TimesheetSynctoActuals.html?q=Import%20timesheet](https://docs.altus.pro/products/AltusPPM/Configuration/Resources/TimesheetSynctoActuals.html?q=Import%20timesheet)

* * *

## Important: Prerequisites

Before importing timesheet actuals:

-   Timesheets must be:
-   -   ✅ Submitted and approved
-   Resources must have:
-   -   ✅ Configured cost rates
-   Timesheet periods must be:
-   -   ✅ Active and correctly configured
-   You must have access to:
-   -   Project Financials
    -   Import functionality

* * *

## Where This Is Performed

This action is completed within:

-   **Project → Information → Financials tab**

* * *

## High-Level Steps

1.  Navigate to **Projects**
2.  Open the required project
3.  Select: **Information → Financials**  
      
    **Tip:** When approved timesheet data is available, a yellow notification banner will appear at the top of the Financials grid stating **“New Information to import”**. A **salmon indicator dot will also appear on the Data menu**. Select **Import Timesheet Actuals** to open the review window, where you can preview the imported values before applying them to Financials.  
    
4.  In the Financials view:
5.  -   Locate the **Data menu (top right)**
    -   Select **Import Timesheet Actuals**
6.  ✅ This option appears alongside:
7.  -   Import Resource Forecasts
    -   Export to CSV

* * *

## What Happens During Import

When you select **Import Timesheet Actuals**:

-   Approved timesheet entries are **converted into labour costs**
-   Costs are calculated based on:
-   -   Resource rates
    -   Time recorded in timesheets
-   Values are mapped into the Financials grid across:
-   -   Time periods (e.g. months)
    -   Financial categories (e.g. Opex, Capex)

You will see:

-   Updated **Actual values**
-   Updated totals for each category
-   Variance automatically recalculated

* * *

## Ongoing Synchronisation Behaviour

Timesheet actuals are based on **approved timesheet data** and may require re-import to reflect updates.

-   New or updated approved timesheets → require **re-import**
-   Adjustments to entries → also require **re-import**
-   Financials reflect the **latest approved data at time of import**

👉 This ensures financial actuals stay aligned with the latest recorded effort

* * *

## Post-Import Actions

After importing:

1.  Review updated **Actual values**
2.  Validate totals across:
3.  -   Time periods
    -   Financial categories
4.  Select **Save** (if required) to persist changes

* * *

## How This Impacts Altus

This functionality enables:

-   Accurate tracking of **actual labour costs**
-   Alignment between:
-   -   Resource utilisation
    -   Financial performance
-   Reliable reporting for:
-   -   Variance analysis
    -   Financial forecasting

  

* * *

## Key Considerations

-   Only **approved timesheets** are included in actuals
-   Import reflects **latest approved data at time of execution**
-   Updates to timesheets require **re-import**
-   Incorrect or missing resource rates will affect cost accuracy

* * *

## Tips

-   Run this import regularly as part of your **financial reporting cycle**
-   Re-import after:
-   -   Timesheet approvals
    -   Time adjustments
-   Use alongside:
-   -   ✅ **Import Resource Forecasts** (planned cost)
    -   ✅ This process (actual cost)

👉 Together, they provide a complete view of:

-   Budget → Forecast → Actual