Consistent with your organisation’s timesheet policies and procedures, submitted timesheets should be reviewed to ensure:

• Time has been recorded accurately
• Work aligns with project activities
• Organisational compliance requirements are met

By default, timesheet approval is performed by the Timesheet Manager assigned to the resource, not the project manager.

Where This Is Performed

• Resources → Timesheet Approvals

Important: Approval Ownership

• Each resource has a designated Timesheet Manager
• This manager:
• • Receives a notification and task when a timesheet is submitted
  • Is responsible for reviewing and approving the timesheet

Important:
Timesheet approval does not default to the Project Manager unless they are explicitly assigned as the Timesheet Manager.

Auto-Approval Scenario

If a resource is configured as their own Timesheet Manager:

• The timesheet is automatically approved upon submission
• No additional review action is required

Reviewing and Approving Timesheets

1. Navigate to Resources → Timesheet Approvals
2. Select the timesheet you wish to review
3. Validate:
4. • Recorded hours
   • Project allocations
   • Accuracy and completeness
4. Select:
5. • Approve to accept the timesheet, or
   • Reject to return it for correction

Rejecting a Timesheet

If rejecting a timesheet:

• You must provide comments explaining:
• • Why it was rejected
  • What corrections are required

This ensures the resource understands the required updates before resubmission.

Approving or Rejecting Multiple Timesheets

You can process multiple timesheets at once:

1. Select multiple timesheets from the list
2. Use the Approve or Reject option from the command bar

Important:
When rejecting multiple timesheets in bulk, you cannot provide individual comments for each entry.

Managing Timesheets on Behalf of Users

As a timesheet approver, you can:

• Recall a submitted timesheet
• Make corrections if required
• Submit and approve the timesheet on behalf of the resource

This is useful when:

• Minor corrections are needed
• The resource is unavailable
• Administrative support is required

Exporting Timesheet Data

Timesheet data can be exported for reporting, auditing, or analysis.

Export Your Own Timesheets

1. Navigate to My Timesheets
2. Select the relevant list view
3. From the command bar:
4. • Select Export to Excel, or
   • Use the ellipsis (…) to locate the option

Export Timesheets as an Approver

As a timesheet approver:

1. Navigate to Resources → Timesheet Approvals
2. Use Edit Filters to refine the view:
3. • Specific users
   • Teams
   • Date ranges
3. From the command bar:
4. • Select Export to Excel, or
   • Locate it via the ellipsis (…)

Tip:
Export functionality is available across most list views in Altus and can be combined with filters to extract timesheet data in bulk.

How This Impacts Altus

Approved timesheets drive:

• Actual resource work recorded against projects
• Actual labour costs when integrated with financial processes

When timesheet actuals are imported into:

• Project schedules → they reflect actual work performed
• Project financials → they contribute to actual cost tracking

Important:
Accurate timesheet approval is critical to ensure downstream reporting and financial data remains reliable.

Key Considerations

• Only submitted timesheets trigger approval workflows
• Timesheet Managers receive notifications and tasks
• Project Managers are not involved by default in approval
• Rejected timesheets must be corrected and resubmitted
• Bulk actions should be used carefully

Tips

• Review timesheets regularly to avoid backlog
• Use filters to prioritise approvals
• Export data for audits or reporting
• Provide clear feedback when rejecting timesheets
• Ensure approvals are timely to maintain accurate actuals