Financial Categories allow organisations to define how financial data (e.g. budgets and costs) is classified and grouped within projects. These categories are used when creating financial records to ensure consistent reporting and structured analysis.

Financial categories support parent–child relationships, enabling structured grouping and roll-up in financial views.

Important: Permissions Required

This task is available to users with administrative access to Settings in Altus.

• If you do not see the required options, you may not have sufficient permissions
• Contact your system administrator to request access or support

Accessing Financial Categories

1. Navigate to Settings
2. Locate the Project Configuration section
3. Select Financial Categories

This area displays all configured financial categories.

Creating a Financial Category

To create a new financial category:

Select New

Enter the required details:

• Name – Clearly identify the category

Define the category structure:

• Parent Financial Category
• • Select an existing category to create a sub-category
  • Leave this field blank to create a top-level (parent) category

Select Save or Save & Close

Updating an Existing Financial Category

To update a financial category:

1. Select the Financial Category from the list
2. Update the required fields (e.g. Name, Parent Category)
3. Select Save or Save & Close

How Financial Categories Are Used

Financial categories are used when creating:

• Budgets
• Cost items

When entering financial data:

• Users select a Financial Category to classify the item
• Categories are used to group and organise financial data within the financial grid

This enables:

• Clear breakdown of financials by category
• Consistent reporting across projects
• Easier aggregation and analysis

Key Considerations

• Use parent and sub-category structures to support meaningful financial grouping
• Keep naming clear and aligned with organisational financial structures (e.g. Capex, Opex)
• Avoid duplication or overlapping categories

Tips

• Define your category structure early to support consistent financial reporting
• Use sub-categories to provide more detailed breakdowns (e.g. Capex → Hardware, Software)
• Review categories periodically to ensure they remain aligned with reporting needs