Non-Project Time allows organisations to define standard time categories that users can select in their timesheets for activities not directly related to project work (e.g. leave, training, administration).

These entries ensure consistent tracking of non-project effort, supporting accurate reporting, capacity planning, and resource utilisation analysis.

Important: Permissions Required

This task is available to users with administrative access to Settings in Altus.

• If you do not see the required options, you may not have sufficient permissions
• Contact your system administrator to request access or support

Accessing Non-Project Time

1. Navigate to Settings
2. Locate the Resources section
3. Select Non Project Time

This view displays all configured non-project time categories.

Creating a Non-Project Time Entry

To create a new non-project time line:

1. Select New
2. Complete the required fields:

• Name (required)
• • Clearly define the activity (e.g. Annual Leave, Sick Leave, Admin)
• Status
• • Set whether the line is Open or Closed
  • Open = available for timesheet entry
  • Closed = not available for new entries
• Department (optional)
• • Assign the category to a specific department if required
• Always Display
• • Yes = The line will always be visible to users in timesheets
  • No = The line may only appear when applicable (depending on configuration)
• Work Type (required)
• • Working – Counts as productive/working time (e.g. Admin, Internal Meetings)
  • Non Working – Represents non-working time (e.g. Leave, Sick, Holiday)

1. Select Save or Save & Close

Updating an Existing Non-Project Time Entry

To update an existing entry:

1. Select the Non-Project Time record
2. Update required fields (e.g. Name, Status, Work Type, Always Display)
3. Select Save or Save & Close

Opening and Closing Non-Project Time Lines

Non-project time entries are controlled using the Status field.

Open

• Available for users to select in timesheets
• Can be used for new time entries

Closed

• Prevents selection in new timesheet entries
• Existing historical entries remain unchanged for reporting

How Non-Project Time Is Used

Non-project time categories are used in timesheets to:

• Capture non-project activities (e.g. leave, training, admin)
• Differentiate between working and non-working time
• Support resource utilisation and capacity reporting

Key Considerations

• Use Work Type carefully to ensure accurate utilisation and capacity reporting
• Use Always Display for commonly used categories (e.g. Leave, Sick)
• Avoid duplication or overlapping categories
• Close outdated categories instead of deleting them to preserve reporting history

Tips

• Keep naming clear and consistent (e.g. “Annual Leave”, “Internal Meetings”, “Training”)
• Use Non Working for leave-based categories to ensure accurate capacity calculations
• Use Working for internal effort that should count toward utilisation
• Regularly review categories to ensure they remain relevant